Submission and publication process

1. Before submission
Before submission for publication in „Bibliotekarz Podlaski:, your manuscript should meet the following criteria:

- The text has not been previously published and has not been submitted for printing in any other publication. The authors bear full responsibility for the originality and non-infringement of third-party rights regarding the submitted works to our journal, which cannot constitute any form of plagiarism or contain false or dishonestly prepared data. If excerpts or concepts of other authors have been used in the text, they should be acknowledged with proper attribution or citation. Published articles should include a list of the materials used and, where applicable, information about research funding. If similar materials or text excerpts have been published in other publications or presented during conferences or scientific symposia, the author is obligated to disclose this fact when submitting the text.

- The text meets ethical requirements (specified in detail in the AUTHORS' ETHICS). Unacceptable are texts in which there is a case of concealed authorship (ghostwriting) or minimal/fictitious authorship (guest authorship).

- The manuscript must meet specific technical and formal standards (EDITORIAL GUIDELINES): the text should be submitted in an editable version, contain an accurately prepared list of references, be accompanied by an abstract in Polish (containing three main theses of the article plus a concise summary of the problems addressed in the text), 5-6 key words display the Author’s ORCID identifier and a concise biographical statement including affiliation (ca. 100 words) and the Authors’s email address (if possible).

- Ilustracje, wykresy itp. występujące w tekście dostarczone w osobnych plikach w rozdzielczości minimum 300 dpi wraz ze zgodą na wykorzystanie (prawa autorskie)

Papers published in „Bibliotekarz Podlaski” are licensed under a Creative Commons Attribution International License (CC BY-SA ).

The Author’s consent for publication in “Bibliotekarz Podlaski” shall mean his/her consent for publication on-line. The print version of BP is its referential (primary) version.

2. Submission of manuscript

3. Principles of reviewing
a) Internal reviews:

- manuscripts submitted for publication in „Bibliotekarz Podlaski” are subject to verification:
* Formal: the text should satisfy the requirements set forth in Para.1

* Thematic: after receiving a manuscript, the Publisher conducts a preliminary evaluation to ensure that the submitted manuscript is consistent with the substantive and thematic scope designated by the Publisher. The decision to accept or reject a manuscript will be based on the following criteria: the conformity of the manuscript’s subject with the Publisher’s profile, the originality of the discussed topics, the manuscript’s academic value, the quality of the contributor’s own studies, the literature sources used, compliance with the Publisher’s requirements as to the structure, volume, style and form of literary reasoning.

- The author is informed about the fact of the initial verification of the text.

- Manuscripts submitted to the journal are checked for originality using anti-plagiarism software (Similarity Check). The Publisher will bring such cases to the attention of relevant entities, depending on circumstances. The Publisher will take immediate action if there is a suspicion that the contributor who has submitted a manuscript or whose manuscript has been published does not comply with the rules of publication ethics (see ANTI-PLAGIARISM POLICY). Texts submitted for publication in sections „Reports”, and „Memories and Tributes” are not checked for plagiarism.

- The contributing author is informed that the manuscript has been positively assessed in the internal evaluation procedure and will be submitted for publication or that the Publisher is not interested in publishing it.

b) External reviews:

- If a submitted manuscript successfully completes the preliminary evaluation phase, the contributing author will be informed about the registration of the manuscript and the commencement of the substantive review process. Editor-in-Chief in cooperation with thematic editors forward the manuscript to two independent reviewers who specialise in the field. In the case of contributions in a foreign language, at least one of the reviewers must be affiliated with a foreign institution. If the reviewers differ in their assessment of a manuscript submitted for review, a third reviewer will be appointed. Due to the double-blind review requirements, the anonymity of the author and reviewers will be maintained throughout the review period (see the ETHICAL GUIDELINES FOR REVIEWERS). A prerequisite for the commencement of the review process is a positive result of prior anti-plagiarism verification.

- A review is delivered in a written form (see REVIEW COMMENT FORM). In the event that reviewers recommend minor changes to a manuscript, which, in their opinion, do not mandate another review, the author will be asked to amend the manuscript accordingly. If the review shows the necessity to introduce major changes to the manuscript, a new review may be carried out after their introduction. In such a case, the corrected manuscript may be reviewed twice. If, following two additional reviews, the reviewers consider the manuscript unsuitable for publication, it will be rejected without the right to re-submit.

4. Correcting and editing by a Contributor 

- Based on feedback received from both external reviewers, the Editorial Board makes the final decision on accepting the article for printing. The Editor-in-Chief, in agreement with the scientific editors of individual issues, has the right to select texts according to the planned theme of the volume.

- The thematic focus of the upcoming journal issues is determined by the editorial team and approved by the Editor-in-Chief.

- The Editorial Board informs the author about the acceptance or rejection of their text for printing and provides reasons for their decision. In selected cases, the Editorial Board may allow the author to familiarize themselves with the content of the review (without revealing the reviewer's name). The Editorial Board is by no means obliged to disclose the content of the review.

- In cases where corrections are necessary in the text, a detailed review opinion (containing suggestions for corrections) is conveyed to the author through the Editorial Board, without revealing the reviewer's name. The author incorporates any changes suggested by reviewers, thematic editors, the Editor-in-Chief, and the proofreader. The Editorial Board, in agreement with the author, sets the final deadline for submitting corrected texts.

5. Final adjustation:
The Editorial team shall have the right to make stylistic changes, abbreviations, and to request amendments in footnotes, abstracts/summaries, biographical statements of bibliography.

6. The closing of a volume. The Advisory Board express their opinion on the volume to the Editorial Board.

7. Manuscripts are published after the Contributors have signed the licensing agreement. At the end of the publishing process, an advance copy of the manuscript is submitted to the contributing author for revision and approval. If no reply is given, the editorial team will assume that the contributor has expressed their tacit approval of the advance copy.

8. The Contributors should keep all material submitted for publication until the text appears in print.